»»Insurance Advice for Employees Traveling Overseas

Companies with employees who travel overseas need to have robust travel policies and emergency procedures in place to protect their staff if an emergency situation occurs.

Below is a list of things companies can do to help their staff stay safe — as suggested by Marsh, world’s leading insurance broker and risk advisor.

- Distribute a formal travel policy to employees and list countries that require special authority for travel, including reference points for more detailed and up-to-date country risk information.
- Use a centralized booking system for flights and accommodation which enables you to capture requests for travel to problematic areas, and help you to monitor employees during visits. Any such requests should require sign off or refusal at executive level.
- Ensure all travelers know the procedures to undertake in a crisis situation, including medical emergencies.
- Make sure travelers take health precautions prior to travel, for example, any necessary vaccinations or courses of tablets.
- Use a reputable travel agent, airline and hotel. Try to pick a flight that arrives during daylight hours. If practical, arrange for the traveler to be met at the airport.
- Equip the traveler with emergency numbers: travel insurance, embassy, local police, company 24-hour emergency number; and agree a regular contact and monitoring routine with the traveler (by phone and/ or email).

Marsh also recommended the following advice for business travelers overseas:
- On signing in to accommodation, do not disclose your occupation, position or company
- Ask for a room on floors 2 to 10 but not adjacent to any roofs
- Check security of the door and that there is a safe in the room
- Read the safety procedures and check the emergency escape routes
- Identify safe areas you can go to if any emergency occurs
- Plan your route before leaving accommodation
- Avoid unofficial gatherings or demonstrations
- Carry a copy of passport, flight tickets, emergency help numbers and a mobile phone with you at all times
- Be alert – you can often identify a developing situation at an early stage. It is better to react quickly and avoid the danger rather than wait until it develops and have to ‘fight’ your way out.
(sources: insurancejournal.com , marsh.com).


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